2009-10 HOUSE STAFF QUICK REFERENCE SHEET
(Refer to the 2009-2010 Housestaff Agreement for Full Details)

ATMs: There are four Chase ATMs. Three are on the fourth floor of the Academic Facility right near the Rush Housestaff Lounge and a fourth (for withdrawal only) in the Jelke lobby on the first floor near the cashier's window. The HealthCare Associates Credit Union has one in the Atrium Lobby on the 4th floor.

BOOK/EDUCATIONAL ALLOWANCE: Up to $300/ academic year. Reimbursement is for books and some medical supplies (including PDAs and software) purchased at the Rush University Book Store only. The Bookstore has set up a charge and monitoring process. You will need to show your ID badge each time. Housestaff receive a 5% discount and the book allowance is tax free. There are also “Housestaff Appreciation” sales twice a year with 10% off. (Rush Bookstore, 1st floor, Ac Fac, 312 942-5845)

CHASE (JP Morgan Chase Bank): Housestaff are offered a specialized version of "Chase at Work", which facilitates direct deposit to checking and/or savings accounts, free ATM usage, no service fees, no minimum balance requirements, interest on larger balances, free Chase Online, a no annual fee credit card, unlimited check writing, a personal customer service representative, plus much more. Application packets may be picked up in GME.
(Rush Chase at Work rep: Evelyn Price, 219 738-4289; email evelyn.price@chase.com )
To view the many benefits visit Chase website: www.chase.com/chaseatwork

COMPUTER ACCESS: Residents are able to utilize the Hospital computers via their passcodes assigned by Information Services (IS). Computer terminals are available in the McCormick Educational Technology Center, Housestaff Lounge and most departmental offices 24/7. Rush email, library and some medical records can be accessed from home. IS offers a Help Desk support system for trouble-shooting.
(Contact IS, 312 942-HELP) email helpdesk.rush.edu
(Contact METC, 919 Ac Fac, 312 942-6799)

CONTROLLED SUBSTANCE LICENSE: An Illinois Controlled Substance License is a required prerequisite for a federal DEA license for those with a permanent license. The cost is $5 and it is geographically-based (you will need one for each site/hospital). You do not need one unless your program requires you to have a DEA. You must have a permanent license to apply. When using Rush as your site, use the GME Office address. The license will be mailed to GME and you will be paged as soon as it arrives. Forms are available in GME and on our website www.rush.edu/gme . (Contact your program to determine need)

COPY CARDS: Housestaff are issued a copy card for xeroxing in the Library and printing in the Rush METC. Each card is programmed for 200 transactions. When your card is empty (or close), you may bring it back to GME for a replacement at no cost. Guard these cards well as they are worth money. If you lose your original card, there will be a $5 replacement fee.
(See Tina Conley, Graduate Medical Education Office, 527 Ac Fac, 312 942-5495)

CORPORATE COMPLIANCE: Residents are responsible for ensuring compliance in emergency preparedness, fire safety, corporate compliance, infection control, etc. Yearly updates must be taken on the computer-based LEAP On-line program. Failure to comply will result in removal from service. Notifications for renewal are sent via email and must be attended to immediately.
(Corporate Compliance, President's Office 700 S. Wood, Suite 317, 312 942-5303)

COUNSELING SERVICES: Confidential psychological and psychiatric support services are available at no charge through the Housestaff Counseling Program.
(Counseling Center, 501 Kidston , 630 S. Hermitage, 312 942-3687)

CREDIT UNION: Rush employees may join the HealthCare Associates Credit Union (HACU) and receive its many excellent benefits such as payroll deductions/direct deposit, IRAs, checking/savings accounts, mortgages and loans (auto, home equity) and free Internet Branch On-line Banking. Applications are available in Payroll (TOB Building) and GME. (HACU Call Center, 630 276-5555; www.hacu.org)

D.E.A. (Drug Enforcement Administration) License: While you are in a training program at Rush, you may use the Medical Center's DEA number followed by a hyphen and your Physician ID number. If your program needs you to have your own DEA license number, you can apply for one on the DEA website. You will need an Illinois permanent license, an Illinois Controlled Substance license and a charge card. The cost is $551 for three years. For Rush Hospital DEA #, contact GME, 312 942-5495.
(D.E.A., Chicago Division, 230 S. Dearborn Street, Suite 1200 Chicago, IL 60604. 312.353-1234 or applications on web
www.deadiversion.usdoj.gov/online_forms.htm)

DENTAL INSURANCE: Delta USA insurance plan is provided by the Medical Center for Housestaff. Spouse, dependents and same sex partners are covered with a monthly premium of :

House Officer 				Free (paid by Medical Center)
Spousal/same sex domestic partner		$20
Family					$30
Rush House Staff Group Number is:  #2080, your SS# is your membership #
Delta Dental Plan of Illinois  800 452-1987 www.deltadentalil.com
(Contact GME, 527 Ac Fac, 312 942-5495)

DISCOUNTS: All Rush employees can take advantage of many group discount rates from a wide variety of vendors including: cellular phones/services plans, hotel rates, Chicago Motor Club AAA, movie theatre tickets, car rentals, buying services, Firestone, jewelers, printing services, Great America, admissions to selected museums and amusement parks, and health clubs. Online Shopping Program Offers New Discounts for Rush Employees: Rush has partnered with PerkSpot (www.perkspot.com), an online discount shopping program, to expand and consolidate the discounts for which you and your family are eligible. In addition to current discounts available (movie tickets, car rentals, fitness club memberships, restaurants,) PerkSpot offers employee discounts on a wide-range of products and services from well-known companies, including AT&T, Circuit City, Costco, Dick’s Sporting Goods, Restaurant.com, Target and T-Mobile. To start saving money, register online. You can create an account with a personal e-mail address. Once prompted Use “rush” as the company code. A confirmation e-mail with login instructions will be sent following your registration. Please access the PerkSpot Web site during work breaks and off hours.
(Contact Adam Godfrey at Adam_Godfrey@rush.edu, Human Resources, 600 S. Paulina, suite 403,with questions. For troubleshooting help contact PerkSpot at help@perkspot.com.)

EMAIL: All Housestaff will be assigned Rush Lotus Notes email accounts (accessible from all Rush terminals) and MUST review their email at least twice a week. This will be the method of communication from GME, Housestaff Association and your department. Lotus Notes can be accessed from outside of Rush via http://notesmail.rush.edu. GME has CDs to make home use easier.
(Problems? Call IS Help Desk, 312 942-HELP, email helpdesk.rush.edu)

EMPLOYEE ASSISTANCE: The Employee/Member Assistance Program (EAP/MAP) provides confidential managed mental health care services to help employees/members and families with personal difficulties. There is no cost to the employee/member for using EAP/MAP services. You may self-refer.
(Contact 800 292-2780) www.employeeresourcesystems.com

EMPLOYEE HEALTH: Rush Employee and Corporate Health (ECH) maintains health records for all employees of immunity to measles, rubella, chicken pox, hepatitis B and 2-Step Mantoux TB screening, which MUST be documented prior to start date. A mandatory drug screening test and TB isolation mask fit testing is provided by ECH. Free testing and immunizations as well as flu shots are offered to Housestaff. Any House Officer work-related injuries, needlesticks or exposures should be presented to ECH. Hours are Monday through Friday, 7:30am - 4pm. After hours, report to the Rush Emergency Department with any/all work-related injuries, needlesticks or exposures.
(Contact Employee and Corporate Health, 100 Senn Building, 312 942-5878)

EMPLOYEE I.D. Number: Every Rush employee has a unique 6 digit Employee I.D. number which starts with the last two digits of the year of first employment at Rush. This number (preceded by many zeros) will appear on the bottom of the Rush I.D. badge. It is used as the passcode for the LEAP On-line computerized training modules and will be needed as an identifier at other times; it also appears on the Letter of Agreement.
(Contact GME, 527 Ac Fac, 312 942-5495)

EMPLOYEE SERVICES: Find out about special services for Rush employees such as Child Care (LADS), We Care emergency loan fund, Employer-Assistance Housing Program (EAHP), Employee Assistance Program (EAP), Pastoral Care, Security, Pharmacy Services, Florist and Volunteer Services by clicking on the Rush Intranet: http://www.hrsourceatrush.com/Page1.aspx?key=3&prev=false

EMPLOYEE WELLNESS: House Staff may utilize the Employee Wellness programs. Examples of offerings: Thai massage, massage therapy, chair therapeutic massage, yoga, Pilates, a book club, and more. Health and nutrition resource books are also available.
(Contact Reneta Chwalisz, Employee Health, 312 942-5878 or
Visit the Intranet site at http://iris.rush.edu/wellness for schedules & newsletter)

EPIC: Rush’s new electronic medical record system is being implemented in phases over the next three years in order to facilitate seamless and efficient coordination of patient services and health information by integrating clinical and financial systems. EPIC will provide clinicians the mechanism to quickly review patient medications and vital signs, enter orders, and access the results of patient’s laboratory studies. The system will also provide information about best clinical and safety practices, which evolve over time, and therefore support improvements in patient care outcomes. All housestaff are required to attend Epic training prior to being granted access to the system.
( Questions? Call 312-563-Epic or email: Epic_Questions@rush.edu)

FAMILY MEDICAL LEAVE ACT: Family Medical Leave Act provides for up to 12 weeks in total to care for a spouse, parent or child with a serious health condition, 4 weeks of which will be paid along with any unused vacation time. (If used in conjunction with maternity/paternity leave, the four weeks with pay is the original four weeks previously granted). A form (available on MedHub) must be completed and signed by your Program Director and filed with GME.
(Contact your Program Director and GME)

FLEX SPENDING ACCOUNTS: Housestaff have the right of voluntary participation in the “Flex Spending Accounts" for Medical, Dependent Care and Transportation (mass transit and parking).
(Compensation & Benefits, 729 S. Paulina ( 4th floor Academic Center summer 07) 312-942-6637)
(West Lake Financial, customer service 1-866-420-8303, or
email: rumc@westlakefg.com
website: www.benefitstalk.com/rumc

FREEDOM PAY: The current meal charge/credit system provides electronic tags which are pre-loaded with $18 per ON-CALL shift for meals and/or snacks for House Officers who are on call (ON-CALL shift is defined as a scheduled shift that is over 14 consecutive hours and physically at Rush). For “Home Call”, the meal funds will be $9 if the house officer comes to the medical center 2 or more times during that call and works more than 70 hrs/week and taking home call. FREEDOM PAY is accepted in the Rush cafeteria, all Rush Au Bon Pains, In a Rush, Remedies, as well as Room 500 (alcohol not included).
(Contact your Program Coordinator re: funds; GME will replace lost tags for a $5 fee)

GRIEVANCES / HARASSMENT: Process outlined in House Officer’s Agreement and GME policy.
(Graduate Medical Education Office, 527 Ac Fac and www.rush.edu/gme)

HEALTH AND FITNESS CENTERS: Although there is not an on-site facility at Rush, employees are offered discount memberships at nearby fitness centers: (Ask for Rush rate)

They can all be found on the PerkSpot site - http://rush.perkspot.com. After logging into PerkSpot, highlight "More" on the task bar and click "Health Clubs & Gyms" under "Health & Beauty." At this time, there are 8 different Health Club & Gym offers on the site, although this number is subject to change. In addition to clubs & gyms, there are also discounts on salons, spas, fitness equipment, sporting goods, diet/weight management, etc. listed here.

(Contact Adam Godfrey, MA, Human Resources, 600 S. Paulina, Suite 403, x 23640)

HEALTH INSURANCE: Individual and family subscriber coverage in Aetna Select EPO or PPO Premier is highly subsidized by Rush and subject to a premium contribution of:

FREE for house officer (with no dependent coverage)
$50 per month with child(ren)
$60 per month with spouse/same sex domestic partner
$70 per month with spouse/same sex domestic partner & child(ren)

Rush’s Human Resource Office has benefits representatives to help with your health insurance benefits including COBRA (once you have signed up through GME).

If your last name begins with:	Your representative is:	Phone Extension:
A, B, C, D, E and Cobra Insurance	Tasha Evans	2-3093
G, H, I, J, K, L and U	June Hermann	2-3668
M, N, O, P, Q, R and Y	David Novosad	2-3096
F, S, T, V, W, X and Z	Diana Martinez	2-3092

(Contact Human Resource Benefits Office (600 S. Paulina, Suite 403) at ext. 2-6637

HOUSE STAFF ASSOCIATION (HSA): Residents and Fellows are encouraged to participate in Rush HSA. Luncheon meetings are monthly at noon the second Thursday of each month. Each training program elects delegates yearly to the HSA. The HSA elects the House Staff Executive Board in April each year. Housestaff can get actively involved representing the views of its membership, advising the administration and other departments, reporting back information and issues to their programs and by sitting on many sub-committees.
(Contact HSA President via the HSA mailbox in the HS Lounge)

HOUSESTAFF LOUNGE: The Rush Housestaff Lounge is located on the fourth floor of the Academic Facility, right across from the Medical Staff Office, near the elevators. Housestaff can have access to this 24/7 either through the main entrance or from the corridor using the passcode provided at orientation. Within the lounge, there are computers, telephones, a small meeting room, television, couches and conference tables, Housestaff mailboxes and bulletin boards. It serves as a good place to drop-in and meet fellow colleagues and to go to get some computer work done. Lockers are behind the lounge; The Medical Records Satellite Office is conveniently located around the corner.

I.D. BADGES: All Rush employees must wear their photo I.D. badges (issued by Human Resources) visible and above the waist at all times when in the Medical Center. Be careful to remove your badge when turning in soiled lab coats or scrubs. Take your badge home at night; in case of an emergency/disaster you will need it for admittance back inside. Replacement I.D. badges cost $10.
(Contact Human Resources, 600 S. Paulina, suite 403, x 25678)

INJURY ON JOB / WORKER’S COMPENSATION: Worker's Compensation coverage is provided under the laws of Illinois for protection against employment-related accidents or illnesses.
(MUST File Report with Employee Health, 1 Rawson, 312 942-5878)

INTERNATIONAL SERVICES: The Rush Office of International Services works with H-1B and J-1 nonimmigrant international medical graduates. The director, Helen Lavelle, is the liaison with ECFMG for J-1 housestaff, and with the US Citizenship & Immigration Service for H-1B temporary workers. The office works with immigration status, visa questions and also “settling in” issues such as social security numbers, insurance, housing and banking.
(International Services, suite 440, Academic Center, 600 S. Paulina, 312 942-2030, e-mail helen_lavelle@rush.edu)

INTERPRETERS: Foreign and Sign Language Interpreters are available 24hrs a day, 7 days a week. Whenever possible, requests should be made as far in advance as possible to aid communication with your patients.
(Rush Interpreter Services, 312 563-2987 M – F 6:30 am to 8 pm; Sat, Sun & Holidays from 8am to 4:30 pm; after hours contact Administrator-on-call pager 85-7123.)

LAB COATS: New Housestaff are issued Scrub-Ex cards which will allow housestaff to obtain one coat at a time. Soiled coats can be exchanged for clean coats on-site at no cost to House Officer. Remember to switch your ID badges to the new replacement coats. The Scrub-Ex machine to exchange coats is by the Housestaff Lounge on the 4th floor of the Armour Academic Facility. Scrub-Ex cards are issued by Laundry Services and distributed by GME.
(Contact Tina Conley, GME, 527 Ac Fac, 312 942-5495 with any problems)

L.E.A.P.: Residents have the right of voluntary participation in the Educational and Tuition Assistance Program (L.E.A.P.) of up to $1000/academic year. L.E.A.P. pays 100% of the costs of Rush-sponsored programs and 90% of off-site program/conference registration fees. Board review courses and degree course work are NOT covered. For more details about the Leap requirements and application form visit the Rush Intranet web site: For a calendar of current L.E.A.P. programs, visit this Intranet site: http://hrsourceatrush.com/Page1.aspx?key=437&prev=false
(Contact Clare Quinn, L.E.A.P., 312 942-3641)

LIBRARY RESOURCES: Rush University Library carries a comprehensive collection of medical journals, books, government documents and audiovisual material. In addition, our library provides access to computerized information retrieval systems such as OVID and Up-to-Date.
(Contact Library of Rush University, 5th floor Academic Center 312 942-5952)
www.lib.rush.edu/library
Housestaff alumni have special privileges available including off-campus access to Library electronic resources:
www.lib.rush.edu/library/alum.html

LICENSES: Housestaff are responsible for obtaining and maintaining their Illinois licensure. Forms and instructions are available in the GME Office and on our website www.rush.edu/gme . No one may begin a training program or have employment benefits until a license to practice medicine and surgery in the State of Illinois is issued. A copy of your Permanent and Controlled Substance licenses must be given to GME and your program office as soon as they are received.
(Contact GME, 527 Ac Fac, 312-942-5495)

LIFE INSURANCE: Life insurance is provided free to all Housestaff by the Medical Center in the form of $50,000 group term insurance. Additional supplemental insurance up to five times yearly salary is available for purchase at group discount rates.
(Rx Financial Resources. 630 279-7900 or GME, 527Ac Fac, x2-5495)

LOAN CONSOLIDATION: Rush University's Office of Student Financial Aid will assist Housestaff and answer questions regarding consolidation and repayment issues. (Contact the Financial Aid Office, 440 Ac Fac, 312-942-6256)

LOAN DEFERMENTS: Bring loan deferments forms to the Office of Graduate Medical Education for processing. They will be completed, mailed/faxed and a copy will be put in your House Staff mailbox.
(See Tina Conley, GME, 527 Ac Fac, 312 942-5495)

LOCKERS: Residents (in non-surgical programs) can be assigned a locker on the 4th floor of the Ac Fac, right behind the Housestaff Lounge. Individual programs may also offer lockers, as does the OR for surgical specialties. Check with your department first. Lockers may need to be shared due to the number of requests.
(Contact Tina Conley, GME, 527 Ac Fac, 312 942-5495)

LONG TERM DISABILITY: Long term disability benefits start after 90 days of continuous disability in accordance with the eligibility and benefit terms of the long-term disability plan. Notice must be made after 45 days of short-term disability in order to ensure proper processing time. An optional additional supplemental disability benefit plan may be purchased at group discount rates. A conversion privilege is available upon completion.
Provided by Rx Financial Resources. 630 279-7900 deb@rxfinancial.com)

MAILBOXES: House Staff mailboxes are located on the 4th floor of the Ac Fac in the House Staff Lounge. Housestaff are responsible for checking their mail at least once a week and keeping boxes clean and tidy.

MALPRACTICE INSURANCE: Malpractice Professional Liability and General Liability insurance coverage is provided while performing services within the scope of employment in an amount no less than $5,000,000/$5,000,000. A House Officer is a 'Covered Person' under the terms of Rush's insurance program for their employment related clinical activities. The name is Rush University Medical Center Self-Trust .
(Call Risk Management, Kidston, 101, 312 942-7828)
(Proof of Malpractice insurance is through Rush Legal Affairs,
TOB, 1750 W. Van Buren, Suite 301 312 942-6886)

MATERNITY/PATERNITY LEAVE: 4 weeks of paid Maternity/Paternity/Adoption leave may be combined with vacation time to extend paid leave. (See Family Medical Leave Act above and Short Term Disability below.)
(Forms available on Med-Hub; need Departmental approval; bring form to GME)

MC CORMICK EDUCATIONAL TECHNOLOGY CENTER: This media and computer center, which is part of the Rush University Library, fosters independent study and self-enrichment through the use of audio-visual materials and computer software. Almost one hundred computers (PCs and Macs) equipped with Internet Explorer World Wide Web access are available to Housestaff 24/7 (with a swipe card access). There are text and image scanners. Laptops are available for check out for up to two business days. "Lunchtime Computing Classes" are offered free to Housestaff and students.

Housestaff may obtain University Staff photo ID badges for METC swipe access after hours in the Student Services Office, Suite 440 Academic Facility, between 2:30-4pm. Please note these may be worn behind your Rush I.D. badge but do not replace the official Rush badge issued by HR.
(METC, 919 Academic Center, 312 942-6799, email metc_info.RushU@rush.edu; web address: www.rushu.rush.edu/metc)

MEAL TICKETS: See Freedom Pay.

MEDHUB: MedHub is Rush’s web-based Residency Management System used to provide a standardized approach to track and document a variety of program and resident activities relating to demographics, scheduling, calendars, calls, absences, curriculum, evaluations, duty hours, procedures, and other critical routines. It was developed to promote and improve communication, information workflow and reporting. Housestaff are responsible for utilizing this system according to their program’s guidelines and will enjoy the enhanced benefits.
(Contact Stephanie Smith in GME at 312 942-2729 or your program coordinator)

MEDICAL RECORDS: Residents are responsible for the timely completion of dictations in accordance with JCAHO mandates, State and Federal Agencies requirements, Rush Medical Staff Policies and Procedures, Rules and Regulations, and the By-laws of the Rush University Medical Center.

• All operative reports will be dictated the day of the procedure.
• All discharge summaries will be dictated within 48 hours of the discharge.
• All dictations will be completed prior to leaving for vacation or away rotations.
• Completion of all dictations is required at year-end in order to advance or graduate.

MEDICAL RECORD STAMPS: All Rush housestaff are issued a small medical records stamp which has their printed name and pager number. It is to be used under the signature for all medical record entries (including progress notes and consults). This is a major aid in allowing easy and clear name recognition to facilitate patient care. The name on the stamp must match the name on the license. It must also be used on meal tickets, travel reimbursements and medical records clearance forms and may be used on prescriptions. It is the housestaff's responsibility to use and maintain the stamp. Replacement stamps may be ordered (at cost, $28) in the GME Office. Re-inking is also available in GME.
(Contact Tina Conley, GME, 527 Ac Fac, 312 942-5495)

NEEDLE STICKS: Any house officer injured off-site should seek treatment at the off-site emergency department to ensure immediate response and the appropriate source lab work to be done. House officers should NOT do their own labs (that would not put you in the Workers’ Compensation category and would not afford confidentiality). As soon as possible, the house officer must report to Rush’s Employee Health Office for follow-up. Bills received for any of these (Workers’ Compensation) Emergency visits from Rush or from off-site centers, should be brought immediately to Rush ECH Office for payment.
(Contact Employee & Corporate Health Services, Janice Jackson
100 Senn, 312 942-3326)

NPI (National Practitioner Identifier Number): This is a new requirement by Medicare where all health providers must obtain their own NPI number. Please be sure that your program coordinator has your NPI number so it can be entered on MedHub. To obtain yours, or to change your status, address, etc, click here: https://nppes.cms.hhs.gov/NPPES/Welcome.do

NOTARIZATIONS: Housestaff may have documents notarized free in the GME office.

PAGERS: All Rush housestaff will be issued Rush pagers. To page from a Medical Center phone, page number 85; the prompt will direct you to enter the 4-digit pager number and then the return phone number (last 5 digits if in-house). From outside the Medical Center, the pager number is 312 942-6000. Each House Officer will be responsible for replacing a lost or stolen pager only with a Rush pager ($50 charge) within one pay period. E-paging, (text messaging) is readily available via any Rush computer. Message should be no more than 120 letters. To text page from outside Rush from Lotus Notes/notesmail, in the "TO" box, type the four-digit pager number@page.rush.edu, and in the message box, type message
(Telecommunications, 075 TOB, 1700 W. Van Buren, 312 942-5650)

PARKING: Free garage parking at the Medical Center is provided by GME. Housestaff are required to pay a $25 deposit for the AVIT, which is refunded when the AVIT is returned upon clearance/graduation. Please note that free parking is a privilege and non-compliance with timely medical records dictation may put this benefit in jeopardy.
(Contact GME, 527 Ac Fac, 312 942-5495; Parking Garage 312 942-6594)

PAYCHECKS: Residents are strongly encouraged to utilize Direct Deposit where salary is transferred electronically on the Friday of payday every other week into up to four accounts at the bank(s) of their choice. Any paycheck issues should be directed to Paul Boughamer or Stephanie Smith. The Direct Deposit form is available in GME and on the Human Resources Intranet website at http://iris.rush.edu/benefits/index.html Form must have attached a voided check; new accounts applications for Chase may be indicated on their form. Direct deposit stubs are picked up by the program and distributed to housestaff, usually via their mailboxes. Checks that are not automatically deposited may be picked up in the departmental program offices.
(Contact Paul Boughamer, GME, 527 Ac Fac, 312 942-6399 or your program)

PERSONNEL QUESTIONS: For personnel needs (dental, life and disability insurances, payroll, etc.) call or visit the Graduate Medical Education Office.
(See GME, 527 Ac Fac, 312 942-5495)

PHYSICIAN I.D. Numbers: All Rush physicians (housestaff and medical staff) are issued unique 5-digit Physician I.D. number which is used when dictating medical records and as an extension when using the Medical Center's DEA number. This is different from the 6-digit Employee ID number!
(Contact Graduate Medical Education Office, 527 Ac Fac)

POLICIES: All Rush GMEC policies are on the GME website for easy access at www.rush.edu/gme.
Rush Institutional policies, procedures and initiatives are on the Rush Intranet at http://iris.rush.edu.

PRESCRIPTION BENEFITS: All House Officers (using Rush health insurances) may utilize the Professional Office Building Pharmacy to receive free prescription medications for Acute Needs. Note highlights:

• Not greater than a 14-day supply, with no refills
• Generic prescriptions’ and Oral contraceptives' co-pay for Humana will be paid by GME; formulary/non-formulary pay incremental costs
• On other prescriptions, housestaff are entitled to the Rush employee discount of $3 off for prescriptions filled at Rush pharmacies with the exceptions of fertility and cosmetic meds.

PRIVILEGE MATRIX: Each program has created a privilege matrix by level for their housestaff which is posted on the Rush Intranet under Clinical Resources, “Housestaff Supervision Guidelines”. Housestaff should familiarize themselves with this listing at http://iris.rush.edu/frontpage/clinindex.html

REMEDIES: Remedies canteen offers soup, hot sandwiches (hamburgers, hot dogs), cold sandwiches, hot entrees, salads and ice cream. Snack and cold food vending machine offerings will include healthy food choices. "Look to the Right" in the snack machines for lower calorie, lower fat options. "Health on the Go" stickers on food items in the cold food machine will indicate items lower in calories, fat, and sodium. FREEDOM PAY is accepted here.
(located on the first floor of Jelke, open M - F . 6:30am until 7:30 pm, x 23827)

ROOM 500: This private club (restaurant) is open by membership only. Housestaff are sponsored by GME, and must complete an application and activate the account by picking up their personalized member card. Open for breakfast at 7am, lunch at 11:30am and bar service 3:30 to 7:30pm. Accounts are settled monthly. Catering is available.
FREEDOM PAY is accepted; alcohol is not covered.
(Room 500, Searle Conference Center, 5th floor; reservations 312 942-5522)

SHORT TERM DISABILITY: Up to three months of leave due to House Officer’s serious health condition, extended illness or disability, including maternity-related disability, shall be paid (with benefits). The House Officer must provide 30 days notice (or as much notice as practical if the leave is not foreseeable) to the Department of Graduate Medical Education and the Department Chair of the request for leave, provide a physician's explanation, and complete the necessary forms.
(See GME, 527 Ac Fac, 312 942-5495)

SALARIES for 2009-2010 Academic Year:

PGY 1	$46,329
PGY 2	$49,218
PGY 3	$50,765
PGY 4	$53,303
PGY 5	$55,809
PGY 6	$58,040
PGY 7	$60,153
PGY 8	$62,778
Psychology Res	$26,165

TAX SHELTERED ANNUITIES: Residents have the right of voluntary participation in Medical Center approved 403B tax sheltered annuity program. You may sign up at any time after your first paycheck.
(See Payroll and Pension, TOB 1st floor, for applications, 312 942-5625)
(Fidelity Investments, 1-800-343-0860, www.fidelity.com)

TRAVEL REIMBURSEMENT: When housestaff must travel to a mandatory rotation away from Rush, travel reimbursement may be available. The formula takes the distance from the house officer’s home (HOME) in relationship to RUSH as well as from HOME to the rotation site. The distance from HOME to the rotation must be greater than HOME to RUSH to be eligible. Reimbursement is based on this mileage difference. House officers need to include mapquest.com documentation. Downtown ambulatory rotations are eligible for reimbursement at the CTA cost; parking is not reimbursed. There are several other requirements and restrictions; see House Officer's Agreement and Mileage Reimbursement Request form for more details. Checks are mailed to your home address.
(Forms available on Med-Hub; return to Stephanie Smith, GME, 527 Ac Fac)

VACATION and SPECIAL EDUCATION LEAVE: The equivalent of four workweeks with pay, one of which may be taken as an educational leave. Vacation and/or educational leave must be scheduled by mutual agreement with the Department Chairperson or his/her designee. Some programs utilize special forms and have program-specific regulations.
(See your Department for more details and forms; forms available on MedHub)

VERIFICATION OF EMPLOYMENT/TRAINING: Verifications of training may be directed to the Office of Graduate Medical Education. The request must be in writing with a release form attached. Requests needing evaluation or personal references must be directed to the Program Director.
(Contact GME, 527 Ac Fac, 312 942-5495, fax 312 942-5727 or your program)

VERIFICATION OF EARNINGS: Third party Verifications of salary and earnings are obtained by phone or via website( if a print out is required for mortgage/loan purposes), using your social security number for identification and Rush’s “company code” of 10421 and your 8 digit PIN#, which is your birth month, birth year, and last four digits your social security number.
(Talx Inc. Employment verification service: 1 800-367-5690 www.theworknumber.com)

VISION SERVICE PLAN: Housestaff may elect to participate in the Vision Service Plan which is a voluntary benefit covering the costs connected to eye exams, contact lenses or eyeglasses. Enrollment must be done during open enrollment period. Same sex domestic partners are eligible under this plan. Monthly costs:

Employee: 		$9.71

Employee plus spouse/partner:	$13.68

Employee plus child(ren):	$14.15

Employee plus family:		$22.81

W-2 FORMS: Rush payroll will mail out W-2 forms for tax purposes in early February. It is crucial that your address be kept current (even after you leave, for forwarding this important form). Address change forms should be completed in MedHub. Programs should also be notified of any/all address changes.
(Enter changes in MedHub)

W-4 FORMS: Housestaff may change the number of deductions for both Federal and State taxes by completing a new W-4 form at any time during the year, (available in GME).
(Contact GME, 527 Armour Academic Center)

RUSH GME website has much more information available: www.rush.edu/gme

3/6/08